Having a strata management plan in place is something that many business and property owners deal with on a daily basis. Though you may have the option of hiring someone to manage your plan, you probably have considered handling it yourself. Before you start down the do-it-yourself path, there are a few things that every business owner should consider.
Strata Plan Kits
One of the key points to consider about handling your strata scheme on your own is how to set it up and implement it properly. You can try to tackle this on your own, but the easiest step is to purchase a strata plan kit. These kits have everything you need to create the plan, implement it, and get it started on the right path. If you don’t have time or experience in this business area, then a kit may be the ideal option for your needs.
One of the things you must consider prior to handling a strata management plan on your own is if you have the time to devote to it. If you are handling other aspects of your business, like operations and human resources, then you may not have time to manage this plan as well. If you only have a small amount of time, then you should hire someone or appointment someone to manage the chosen strata scheme. Remember, you don’t have to have a manager for all aspects of the plan. You can choose someone to handle certain areas, like the time consuming record keeping tasks.
One thing you need to be aware of are the rules and regulations that govern current strata management plans and implementations of those plans. You can’t rely on a kit to give you these answers. You will need to contact your area council or strata representatives to determine what regulations you need to follow. You will need this information in order to ensure the plan that you choose meets not only your needs, but also legal guidelines. This will also help you construct the right plan for your needs now and in the future.
These are just three things every business owner should know before jumping head long into a do-it-yourself strata management plan. If you are ready to move forward, your first step is to check on regulations. After you understand the requirements and guidelines, order your strata kit. This will be the ideal way to get started if you insist on handling things on your own. Learn more about your options by consulting resources like Fresh Strata.
When you own or manage a business of any sort, you need to be concerned about the security of information you use every day. This may include information about prototype equipment, private information about customers and clients, the company’s bank account numbers, and the like. Even if you keep all your information on the computer and the company’s intranet, it can still be compromised, and this risk becomes even higher if your company produces paper records with sensitive data.
To keep your information in the office safe and secure, note a few simple tips you might consider. This will protect you from allowing sensitive information to be leaked out and will also ensure your customers and clients have their information protected as well.
1. Use document management programs
A document management program is one that controls who many see a document, and also keeps a record of everyone who accesses the document as well. Certain parts of a document may be locked, so that a staff member may be able to see some information while sensitive or confidential parts of a document are hidden.
This can work for you in a variety of ways: clerical staff may access when an employee started working for the company so they can ensure their benefits are administered properly, but that employee’s private information stays private. The same can apply to documents for clients and customers. In turn, sensitive information is locked and protected as needed, while employees can still access other information in documents.
2. Regularly audit and destroy old records
One good way to ensure the safety of information in your office is to audit and then destroy old records as needed. An audit will go through files and note if you have records or information or documents that are no longer pertinent, or which can be more safely stored by another means. Paper records can be scanned onto a hard drive and locked away, and then the paper shredded so information is not as accessible or taking up space.
3. Shred regularly
It’s also good to have a shredding service you use regularly so that information kept on paper is not accessible, and isn’t just thrown away where it can be stolen by anyone going through your dumpster. A shredding service like Archive Document Management might provide locked bins where you can toss old papers and then they will be picked up and shredded on the spot. This too keeps information safe and secure from those who should not have access.